Conflict of Interest

Why we have a Policy

Trustees have a legal obligation to act in the best interests of Inspire Young People, and in accordance with the Inspire Young People Articles of Association, avoid situations where there may be a potential conflict of interest.

Conflicts of interests may arise where an individual’s personal or family interests and/or loyalties conflict with those of Inspire Young People.

Such conflicts may create problems; they can:

  • discourage free discussion;
  • result in decisions or actions that are not in the interests of Inspire Young People
  • risk giving the impression that the conflicted individual acted or is acting for their own benefit and not for the Inspire Young People and
  • risk the impression that Inspire Young People has acted improperly.

The aim of this policy is to protect both the organisation and the individuals involved from any appearance of impropriety.

The Declaration of Interests

We ask trustees to declare their interests, and any gifts or hospitality received in connection with their role in Inspire Young People. A declaration of interest form is provided for this purpose (see appendix A).

The declaration of interests needs to be updated at least annually and also when any changes occur.

The following types of interest should be declared:

  • Any personal/family relationships with paid staff and volunteers or possible recruitment of any personal or family member.
  • Any gifts or hospitality received
  • A trustee renting property or lending money to the charity
  • Any relationships with other groups that will affect your role as trustee – if you are a member of another organisation this needs to be declared as there may be a conflict. Particularly if both organisations work in the same geographical area or have the same client / user groups.
  • You are a councilor, employee or board member of an organisation that Inspire Young People may approach for funding or who is currently providing funding for Inspire Young People
  • A trustee learns of an opportunity at a board meeting which the charity may or may not wish to exploit but which he / she wishes to take advantage of themselves or on behalf of another group.

Data Protection

The information provided will be processed in accordance with data protection principles as set out in the Data Protection Act 2003. Data will be processed only to ensure that trustees act in the best interests of Inspire Young People. The information provided will not be used for any other purpose.


What to do if you face a Conflict of Interest

If there is a situation which will be a long term conflict this should be discussed with other trustees (in particular the chair) at the earliest convenience and a decision made on how to proceed.

At the beginning of all meetings you should declare immediately if there is an item on the agenda where they may be a conflict of interest. You should leave the meeting during any discussion or vote on such an agenda item.


Disclosure in Accounts

Any income or benefits a trustee receives from Inspire Young People in the course of an accounting year must be disclosed.

Where a member of Inspire Young People staff is connected to a party involved in the supply of a service or product to the charity, this information will also be fully disclosed in the annual report and accounts.


Decisions taken where a Trustee or Member of Staff has an Interest

In the event of the board having to decide upon a question in which a trustee or member of staff has an interest, all decisions will be made by vote, in line with the organisations constitution, with the conflicted party abstaining from the vote or not present for the vote.

Recording Disclosure of Interest

All decision, including the declared conflict and the outcome should be reported in the minutes of the board.