Why we have a Policy
Trustees have a legal obligation to act in the best interests of Inspire Young People, and in accordance with the Inspire Young People Articles of Association, avoid situations where there may be a potential conflict of interest.
Conflicts of interests may arise where an individual’s personal or family interests and/or loyalties conflict with those of Inspire Young People.
Such conflicts may create problems; they can:
The aim of this policy is to protect both the organisation and the individuals involved from any appearance of impropriety.
The Declaration of Interests
We ask trustees to declare their interests, and any gifts or hospitality received in connection with their role in Inspire Young People. A declaration of interest form is provided for this purpose (see appendix A).
The declaration of interests needs to be updated at least annually and also when any changes occur.
The following types of interest should be declared:
The information provided will be processed in accordance with data protection principles as set out in the Data Protection Act 2003. Data will be processed only to ensure that trustees act in the best interests of Inspire Young People. The information provided will not be used for any other purpose.
What to do if you face a Conflict of Interest
If there is a situation which will be a long term conflict this should be discussed with other trustees (in particular the chair) at the earliest convenience and a decision made on how to proceed.
At the beginning of all meetings you should declare immediately if there is an item on the agenda where they may be a conflict of interest. You should leave the meeting during any discussion or vote on such an agenda item.
Disclosure in Accounts
Any income or benefits a trustee receives from Inspire Young People in the course of an accounting year must be disclosed.
Where a member of Inspire Young People staff is connected to a party involved in the supply of a service or product to the charity, this information will also be fully disclosed in the annual report and accounts.
Decisions taken where a Trustee or Member of Staff has an Interest
In the event of the board having to decide upon a question in which a trustee or member of staff has an interest, all decisions will be made by vote, in line with the organisations constitution, with the conflicted party abstaining from the vote or not present for the vote.
Recording Disclosure of Interest
All decision, including the declared conflict and the outcome should be reported in the minutes of the board.